Job Description

Overview:

The Accounting Assistant supports the daily financial operations of the Club, ensuring accurate and timely processing of accounting tasks. This role assists with accounts payable, accounts receivable, reconciliation, reporting, and general administrative accounting functions. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with multiple priorities.

Essential Duties and Responsibilities:

· Process vendor invoices, secure approvals, and prepare weekly payment runs.

· Maintain vendor files and assist with W-9 collection and annual 1099 processing.

· Prepare and post member charges, billing adjustments, and monthly statements in Jonas.

· Apply payments, monitor aging, and assist in collections as needed.

· Provide in-person, phone, and email support to members regarding billing inquiries.

· Assist with month-end closing procedures, including journal entries and account reconciliations.

· Reconcile bank statements, petty cash, and credit card activity.

· Support inventory tracking and assist department managers with coding accuracy.

· Maintain organized digital and physical financial records.

· Respond to internal and external accounting inquiries in a professional and timely manner.

· Provide general office support including file management, scanning, and document preparation.

Competencies:

· Proficiency with Jonas Club Management Software required or strongly preferred.

· Strong Excel and general computer skills.

· Excellent attention to detail, accuracy, and organizational skills.

· Ability to work independently while supporting the broader Accounting team

Qualifications and Requirements:

· Associate's degree in Accounting, Finance, or related field preferred; equivalent experience accepted.

· 1–3 years of accounting or bookkeeping experience preferred; equivalent experience in a hospitality, club, or service environment acceptable.

· Jonas experience preferred.

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