Job Description

Description We are looking for a detail-oriented Administrative Assistant to join our team in Berkeley, California. This long-term contract position offers the opportunity to work in a dynamic environment with room for growth. Initially part-time at 24 hours per week, the role has the potential to evolve into a permanent position, particularly during busy tax seasons. Responsibilities: - Schedule and coordinate appointments, primarily for conference calls, ensuring seamless communication between clients and the team. - Greet clients in the lobby and facilitate document drop-offs with professionalism and efficiency. - Maintain and oversee team calendars to optimize scheduling and time management. - Organize and update client folders using Drake Software, ensuring all data is securely stored and easily accessible. - Manage sensitive and confidential client information with discretion and accuracy. - Perform under pressure in high-demand periods, particularly during tax season, while maintaining attention to detail. - Verify and ensure the accuracy and organization of client data to support effective operations. Requirements - Proficiency in Microsoft Word and Excel, with strong technical skills. - Familiarity with QuickBooks is preferred but not required. - Demonstrated ability to work efficiently in a fast-paced environment with high-volume workflows. - Exceptional organizational skills and reliability in managing multiple tasks. - Strong communication skills, both written and verbal, to interact effectively with clients and team members. - Experience in administrative tasks such as data entry, receptionist duties, and booking appointments. - Capability to handle deadlines and prioritize tasks effectively. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Long term contract, Permanent employment, Contract work, Temporary work,

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