This is a remote position.
Clock Tower Realty is a trusted real estate company known for delivering accurate information, timely service, and seamless support to clients, agents, and partners. As our operations grow, we are seeking a highly organized Remote Document Control Clerk to help maintain compliance, support transaction workflows, and ensure the accuracy and security of our digital documents.
The Remote Document Control Clerk is responsible for organizing, reviewing, tracking, and maintaining all company documents, including property files, contracts, agreements, compliance forms, and administrative records. This role plays a key part in supporting real estate transactions, ensuring accuracy, and maintaining proper document flow. The ideal candidate is detail-oriented, highly organized, and able to manage sensitive information with confidentiality.
Key Responsibilities
Organize, categorize, and maintain digital files within the company’s document management system.
Ensure all documents are accurately labeled, stored, and easily accessible.
Track document versions and update files as new revisions arrive.
Review incoming documents for completeness, accuracy, and formatting.
Verify signatures, dates, and compliance requirements for real estate transaction files.
Identify discrepancies or missing information and follow up to resolve issues.
Assist in maintaining compliance with company policies and real estate regulations.
Archive, back up, and protect sensitive documents according to data security standards.
Keep detailed logs of submitted, revised, and approved documents.
Communicate with real estate agents, administrative staff, and clients to collect required documents.
Route approved documents to the appropriate departments or personnel.
Provide updated files or documents to team members upon request.
Enter document details into databases, spreadsheets, or CRM systems.
Prepare and format documents, forms, and templates for internal use.
Support general administrative tasks related to document flow and record keeping.
High school diploma or equivalent required; additional training or coursework in office administration preferred.
Experience in document control, records management, data entry, or administrative support.
Strong attention to detail and organizational abilities.
Proficiency with Google Workspace or Microsoft Office (Word, Excel, Docs, Sheets).
Ability to manage multiple files and deadlines simultaneously.
Comfortable working remotely with reliable internet access.
Familiarity with real estate documents or transaction workflows is a plus.
Competitive pay based on experience
Remote work flexibility
Health, dental, and vision insurance
Paid time off and holidays
Professional development and training opportunities
Supportive, compassionate, and mission-driven work culture
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