Job Description

This is a remote position.

Clock Tower Realty is a full-service real estate brokerage based in Winter Garden, Florida. They help clients across the buying and selling process of residential property, offering localized expertise, marketing support, and client education.

To manage, organize, control and distribute all transaction-, compliance- and property-related documents for Clock Tower Realty. Ensure accuracy, version-control, regulatory and internal-audit readiness, supporting the property-management and real-estate deal teams.

Key Responsibilities

Receive, log, track and archive incoming and outgoing documents (contracts, leasing agreements, closing documents, property files).

Maintain version-control, naming conventions and access permissions for all controlled documents.

Upload documents to the document management system (electronic repository), ensure correct indexing and metadata.

Distribute documents to appropriate stakeholders (legal, finance, property management, brokers) and monitor acknowledgements or required sign-offs.

Monitor document life cycles: retention, archiving, purging where required under policy and regulation.

Work with compliance and audit teams to respond to document requests, perform periodic document audits, ensure document integrity and accessibility.

Support real-estate transactional workflows: ensure correct documentation is in place before deals are closed or properties are transferred.

Produce periodic reports on document-status (e.g., missing documents, aging documents, outstanding sign-offs).

Ensure confidentiality and data-protection standards are followed (especially given remote work).

Provide ad-hoc administrative support to the document-control function (e.g., scanning, tagging, creating folders, assisting teams with document retrieval).

Requirements

Required Skills & Qualifications

High school diploma or equivalent

Proven experience in document control or records management 

Comfortable working remotely and independently: excellent organizational skills, self-motivation, ability to manage workload.

Strong attention to detail, accuracy and version-control discipline.

Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with document management systems (DMS) or electronic repositories.

Good communication skills, both written and verbal — to liaise with multiple internal stakeholders.

Ability to prioritize, meet deadlines, and work efficiently in a remote environment with minimal supervision.

Experience in real-estate, property-management or related transactional industry preferred (but not always required).

Understanding of confidentiality, regulatory compliance (e.g., records retention laws) an advantage.

Characteristics & Competencies

Methodical, organized, able to maintain order in a high-volume document environment.

Reliable, trustworthy (handling sensitive documents).

Proactive (identifies missing documentation, follows up).

Adaptable (remote environment, possibly dealing with different systems).

Good team-player (though remote) and can communicate clearly with different departments.

Benefits

Competitive base salary

Remote-work stipend or equipment reimbursement (e.g., for internet, home-office setup)

Standard health benefits (medical, dental, vision)

Paid time off (annual leave, sick leave, public holidays)

Retirement/pension or provident fund contributions 

Performance bonus or incentive program

Professional development support (training, certifications in document/records management)

Flexible working hours / work-life balance considerations

Company-provided software/tools/access to remote-working platforms

Life insurance or disability cover

Job Tags

Full time, Work at office, Home office, Flexible hours,

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