Job Description
What You Will Do
Come join the best and brightest minds in the world at one of the most innovative and creative multidisciplinary research institutions engaged in strategic science on behalf of national security. The work we do at Los Alamos National Laboratory (LANL) matters to our country and the world!
The Weapons Mission Services (WMS-DO) is seeking a highly skilled Administrative Assistant for the WMS-2 (Facility Training & Compliance) group to directly support this team. The Administrative Assistant 3 will report directly to the WMS-2 Group Leader, with daily interactions and support provided to the First Line Managers (FLMs) within the group. The selected individuals will perform day-to-day administrative services for the assigned customer and be dedicated experts in applying the various requirements and drivers that must be adhered to. The chosen candidate will have the responsibility to execute work that supports important administrative deliverables while always setting the standards for utmost professional behavior and integrity in the workplace.
Successful candidates will be required to:
- Perform a wide variety of administrative functions with a high degree of initiative, requiring independent judgement in some cases.
- Ability to follow the direction of senior administrators/professional staff assistants and be a team player at all times.
- Perform a wide range of administrative duties but not limited to timekeeping; visitor/student/new hire support; data entry and tracking; electronic records management; meeting scheduling/logistics; calendar management for managers and conference rooms; domestic travel arrangements/reimbursements; procurement; and researching policies and procedures to complete routine and non-routine requests.
What You Need Minimum Job Requirements: Administrative Support: Demonstarted-level experience providing high-level administrative support in a busy office environment requiring complex calendar management, domestic and foreign travel, procurement, meeting scheduling/logistics, visitor processing, accurate data entry and tracking, and time keeping. Experience with solving problems, developing and implementing solutions, and innovating business practices to ensure customer satisfaction at all levels.
Knowledge and Expertise: Demonstrated knowledge and experience conducting general office management duties in a busy, fast-paced office environment. Experience managing electronic calendars and the ability to coordinate and arrange meetings, high-level visits, tours, conferences, employee gatherings, and/or travel. Advanced Knowledge of computer software applications (Word, Excel, Outlook, PowerPoint, etc.).
Performance: Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
Accountability: Demonstrated experience working with confidential or proprietary information, classified documents or sensitive information, including PII training records. Strong understanding of safety and security requirements to individual responsibility and as applicable to training activities.
Communication and Customer Service: Demonstrated experience working independently and in a team environment, including interacting with all levels of internal and external customers. Proficient in the preparation and formatting of correspondence, reports, and/or presentations. Excellent oral, written, and interpersonal skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
Leadership: Demonstrated mentoring and teaming skills.
Education/Experience: a High School Diploma and three years related experience, or an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications: - Working knowledge of Lab-wide administrative systems (e.g., Oracle Time and Labor, Concur, and iProcurement,) and computer software applications (e.g., Word, Excel, Outlook, PowerPoint, SharePoint).
- Active Q clearance or the ability to obtain a Q clearance.
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants: Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
- PPO or High Deductible medical insurance with the same large nationwide network
- Dental and vision insurance
- Free basic life and disability insurance
- Paid childbirth and parental leave
- Award-winning 401(k) (6% matching plus 3.5% annually)
- Learning opportunities and tuition assistance
- Flexible schedules and time off (PTO and holidays)
- Onsite gyms and wellness programs
- Extensive relocation packages (outside a 50 mile radius)
Additional Details Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
- Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations.
The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
Job Tags
Permanent employment, Work at office, Local area, Relocation, Flexible hours,